Job Description
Ziegler Gardner Bell, PLLC has an opening for a Legal Secretary in our civil litigation practice. The candidate for this position will be successful if they can execute a variety of administrative duties of a confidential nature. These tasks include working with attorneys, paralegals and other members of the firm in a variety of administrative functions. The ideal candidate has excellent communication and organizational skills, is dedicated and detail-oriented with 7+ years of current experience on a civil litigation desk.
Ziegler Gardner Bell is a dynamic Dallas-based law firm representing the design, construction, and real estate industry. Clients include international and regional architecture, engineering, and land surveying firms; leading heavy civil contractors; and single and multi-family real estate developers located in Texas and throughout the United States.
Ziegler Gardner Bell is committed to the implementation of technology in the practice of law. Ziegler Gardner Bell continues to implement the latest cloud-based technologies to simplify case management, streamline communications, and leverage analytics.
Responsibilities:
- Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills
- Draft, format and finalize pleadings and discoveries, in preparation of service and/or direct filings with the respective court (must have knowledge of state and federal court rules)
- Organize and maintain electronic case files
- Maintain and track schedules, deadlines, and calendars
- Schedule meetings and conferences
- Coordinate travel arrangements
- Answer incoming telephone calls
- Enter, edit and finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients
- Research and respond to inquiries and requests for information
- Manage documents in firm document management system
- Ability to take initiative, be resourceful, and anticipate needs of attorneys
- Provide other support as necessary
Skills and Qualifications:
- Proficiency in Microsoft 365 products, including Word, Outlook, and Adobe, and video conferencing platforms
- Knowledge of ABA Litigation Codes for proper assignment to matters
- Ability to handle and adjust to competing deadlines and priorities
- Strong attention to detail and excellent organizational skills
- Excellent interpersonal skills -- you must be able to communicate and interact with clients, court staff, and other third parties on behalf of the firm in a professional and courteous manner
- Must be a team player and be able to work effectively and courteously with your co-workers, especially in times of stress
- Provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and cooperation among all staff members
- Client service focused
- Prior litigation experience required
- Bachelor’s degree preferred but not required
- Some overtime may be required
Ziegler Gardner Bell offers competitive compensation, bonuses, and a comprehensive benefits package including medical, dental, vision, life insurance, 401K, and more.
For immediate consideration for this opportunity, qualified candidates should forward their resume to jobs@zgblaw.com.